World Climate March
Child Safety Notice
Welcome to the World Climate March, a virtual campaign to show your support for action at COP26, run by Oxfam Great Britain. Young people and school students have been at the forefront of the global climate movement. This is why we want to represent young people’s actions in Glasgow during COP26. We want as many young people as possible to make their voice heard on climate justice, but we must do so in a way that is safe, and one where they know how and when the images they upload will be used.
When you pledge to join the World Climate March and submit photos and videos we will need to collect information about you/your child for reasons outlined below. This child safety notice explains the steps we are taking to keep data of under-18 participants safe. The World Climate March platform provides space for 13-17-year-olds to participate in line with digital safeguarding best practice. Meanwhile, schools participating in the action with younger children must follow their institutions safeguarding policy.
If you want a more general outline of Oxfam approach to digital safeguarding you can read our full policy here.
What type of personal information is collected?
We will collect:
• Email Address
• Gender (optional)
• Age (optional)
• Consent from parent or guardian
• World Climate March photos
• World Climate March videos
Why is this personal data being collected for 13-17-year-olds?
This Campaign action is centred around the virtual and physical exhibition of photo and video submissions, and you’ll see we are seeking consent from your parent or guardian to be able to upload them so your action is part of the campaign. We need to collect some data about you/your child for two reasons:
- Participants have the right to withdraw their consent for their uploads to be used at any time. We need to know who you are if we are to remove your image from the website.
- Gender, age, and country is needed for accountability as the World Climate March is being funded by the European Commission and we need to report on our gender, age and country breakdowns for the project. This data is disaggregated and not personally identifiable when reporting.
As outlined in the privacy statement, all data you give us will be kept securely until the World Climate March is complete. For under-18 participants no data will be transferred to Oxfam or partner organisations and data will not be used for any further communications.
Keeping data safe for 13–17-year-olds
To keep children safe when participating in this action, Oxfam has minimised how data of under-18s will be used and how it will be managed.
The following steps are in place to provide a safe environment for 13-17-year-olds to participate with the World Virtual March.
- Parents or guardians are required to provide signed consent prior to uploading children’s data and images. This will be managed by parents/guardians themselves or, where schools are participating, by teachers on behalf of parents/guardians in line with school policy. Teachers should check that uploading is in line with their individual school’s safeguarding policy.
- Data is managed by a small team of named data managers at 89up Agency. Nobody other than the named data managers have access to the data. All data managers have signed the Oxfam non-staff code of conduct.
- All the information you give us will be stored securely on our contracted supplier’s (89Up) IT systems.
- The data will not be shared between 89up, Oxfam GB and its partner organisations other than in anonymised and aggregated form with the project donor and for project evaluation purposes.
- All images and data will be destroyed by the end of the campaign (January 2022) but it is important to remember that the virtual and physical exhibition produced from this project will be in the public domain.
Making children’s data more secure
There are extra precautions you may want to encourage 13-17-year-olds to take to keep their data safe, including:
- Young people should provide their school or college connected email address. The advantage of using a school or college email address is that these are monitored for safeguarding purposes and are more secure than commercial email providers (Gmail, Outlook etc).
- Young people could use a first name or a pseudonym (made up name) to preserve their anonymity.
- If you continue to have safeguarding concerns, you/your child could create an upload in which you/they are not recognisable (for example, only of feet walking) to preserve anonymity.